Party Planning Worksheet
If you are looking for the perfect party planner printable to help you plan your next epic party, you have come to the right place.
I love planning parties.
Not only do we enjoy planning weddings, but we truly believe that a great party is a way to a great life.
And since summer is here and wedding season is on full blast, I think I will include party planning on my list of things to do this year.
It’s the perfect excuse to hang out with friends and it allows the kids to play as well.
Since having my daughter, I have been planning amazing birthday parties after parties and I can tell you that they are fun to do.
I have also used these exact party planning printables to plan all my other adult parties with my friends.
Who can use this party planner printable?
- It’s perfect for kid birthday planning events
- Adult parties
- Backyard gatherings
- Dinner parties
- Wine and Cheese event
- Intimate anniversary
- Baby and Wedding Showers
- Simple BBQs
This party kit is designed to help you save time, help you stay on track with your planning, and help you plan the best party yet.
If you are looking for:
The Best Planning checklist printable
The best party planning tips and tricks
Ideas for your next party
You will find that here.
Organizing is key to planning the perfect party event and this cute party planner printable is perfect for those that enjoy staying organized and on track.
So what’s included in this awesome party planning printable?
Before we get started on this cute party planner printable, we wanted you to take the time to like our Facebook Page here! We also use affiliate links in our blog post which means we can make a commission if you use any of our affiliate links.
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Party Planner Checklist
So what exactly can you expect from this party planner?
I have included a bunch of checklists that you can print several times as needed to help plan the perfect party.
I am going to go through each section below.
1. Snap Short of Party
The first page of the planner includes an overall detailed plan of the type of party you wish to plan.
This is the beginning stages, so you can just jot down date ideas, themes if you have something in mind (and it’s okay if this changes) and any other detail you wish to have for this party.
The last party I planned 3 weeks ago started as a Wonder Woman theme for my daughter and by the time everything came together, it actually was a Peppa Pig Birthday Party.
As you can see, things change, so don’t worry too much about this.
2. Party Details Template
This area is designed for you to go into more detail.
I suggest you print two or three of this party planning page as your ideas might change.
But keep in mind that this section is where you can get down and really nail what you are planning.
- Party date
- Number of guests
- Party details and theme
And I also included a small section for you to take notes as you think and start nailing down your party plan.
3. Party Decorating Details
This is the fun part and the section I enjoy the most.
For my daughter’s party, I made a list of all the things I was going to get from the Party Store around the corner from my house.
Think party accessories such as:
- Party hats
- Party favours
- Peppa Pig posters (in my case)
- Some confetti
- Huge Balloons (in my case party ballons)
- Table clothes
Ensure everything you get in terms of decorations matches the theme of the party.
If you are renting, this is a good place to make a list of party decorations you might need for your epic party.
4. Guest List Template
A guest list is a great way to keep track of everyone you plan on inviting to your party.
Not only will it help keep you organized, but it’s a great idea to have a checklist of your guests so you can make sure no invitation is forgotten.
It’s a simple guest list template to ensure everything is straightforward.
I also added a second tab to add any extra guest for the person you invited including a section for dietary restrictions.
I wanted this party planner printable to be fun but practical for all using it.
5. Fun Party Budget Planner
You know you can’t start planning a party or an event without a proper budget in place.
Unless money is no issue, people can spend thousands on a party without proper planning or creating a realistic budget.
Easily calculate expenses required for setting a party or holding an event, using our Party Budget Template which is included as part of our Party Planner Printable Kit – grab that here.
Most of your party budget will go toward things that you feel are the most important to your event.
The more guests invited, the more activities you plan to have, and the more people you hire to get involved in the planning process, the more you will end up spending.
These costs can quickly add up.
I suggest you grab our Party Planner Printable kit to download and use the printable party budget planning template included to budget out your potential party expenses.
6. Party Shopping List
For this section, you are going to have to think about what items are needed for the party!
What are some party supplies you absolutely need?
This is important especially if you are planning the party at home.
If it’s at the venue, you might want to find out what’s included with your booking, what you can bring and what’s not allowed.
Don’t hesitate to find affordable party supplies on Amazon.
Just check out this Party Supplies section!
Here is a sample of what your shopping list may include for your next party:
- Party invitations – paper or email.
- Tables (for guests & buffet).
- Chairs, chair covers, chair cushions.
- Tablecloths, table skirts, placemats.
- Napkins – cocktail, dinner, dessert.
- Place cards, table cards, name tags.
- Drinkware – water, wine, coffee.
- Plates – cocktail, dessert, dinner.
- Food and Drinks if catering.
- Utensils, Plates and Cups/Glasses if catering.
7. Vendor Party Checklist
This party planner printable is packed with amazing templates to help you plan the best party!
As I mentioned, you can have a simple party or the most upscale party.
You can hire vendors for the party such as entertainers, decoration vendors or even a florist.
The choice is really up to you.
You will find amazing party planner templates in this pack including a vendor checklist to track all your vendors.
8. Party Planning checklist template
Don’t forget to use the party planner checklist included in the printable planner.
Throwing an event for family and friends requires a lot of organizing especially the day before the party.
This party planning checklist will help you get organized and stay on top of things effortlessly.
Even if you don’t have any experience with party planning, you can still throw a memorable get-together using our party planning checklist.
At the end of the day, parties are all about bringing people together and having fun.
9. Party Planning To-Do List
And of course, we couldn’t leave without including an epic party to-do list.
Party Planning Checklist is a ‘to-do list’ for you to get done all things regarding your future party.
Use this checklist to avoid forgetting any details that can prevent you and your guests to get pleasure from the party.
And there you have it, an overview of what is included in this cute party planner printable!
We hope you enjoyed this planner.
It includes everything listed on here and so much more.
Grab your party list right here.
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