Duties of a Wedding Planner

If you are here because you are questioning yourself and you are trying to find answers to your burning question “what does a wedding planner do?” and do you really need them?

so you have an amazing wedding to plan and a hundred and one things to organize and get ready for the big day and you are still unsure whether or not you need a wedding planner.

What you can expect from a wedding planner really depends on your frame of mind and the services that your chosen wedding planner can offer you.

A wedding planner list or to-do list is what will get you through your big day.

So what does a wedding planner do?

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We really wanted to focus on a few different things when it comes to what wedding planners do.

We will be touching on the following today:

What is a wedding planner? 

The role of a wedding planner

We will take a look at what wedding planners do

Whatever your reason for landing on this page today, we are hoping to answer your burning questions. 

Most couples believe that having a wedding planner on-site and during the wedding planning process was absolutely essential! 

It sometimes hard to imagine what one would do without the help of a wedding planner.

Although every experience is different we are going to try and let you know what you can really expect from a wedding planner.

We want to answer the burning question of exactly what does a wedding planner does.

From taking care of all the little small details to making sure the day itself goes by without a hitch, a wedding planner is responsible for many things.

What is the Role Of A Wedding Planner? 

In simple terms, wedding planners typically help couples successfully plan their big day and they coordinate the day to ensure it goes off without a hitch.

It’s been 1 year since my last wedding (I am now a full-time mom) but I was responsible for ensuring that my couples had the perfect day.

This meant documenting and planning every aspect of their big day, as well as plan B, in case something had to happen. 

Wedding planners are responsible for establishing a detailed wedding timeline.

They work with the couples to create a wedding budget and to ensure they stick and stay within this budget.

Duties of Wedding Planners

A wedding planner will get as involved in your wedding as you want them to be. 

Most couples do enjoy the wedding planning but might need help with budgeting, vendor recommendations and running the wedding day itself. 

Here are a few duties you expect your wedding coordinator to do: 
  • Knowing all the details of your big day—not just the wedding day itself, but also the rehearsal dinner, bridesmaid teas, day-after brunches, and any other related events.
  • Review the overall wedding budget
  • Understand the style, colors, vibe, and taste of what the couple wishes
  • Keeping you in the loop of the wedding planning
Once all is agreed and confirmed, a contract will be provided by your wedding coordinator for all the wedding planning services you do require. 

The services may be a combination of duties, your wedding needs, and your wedding budget!  

The Job of a Wedding Coordinator – Do you need one?

What does a wedding coordinator do?

When searching for your perfect wedding coordinator or wedding planner, you need to have a full job description.

A wedding is considered one of the most important days for many couples wishing to get married.

The job of a wedding coordinator or a wedding planner is to ensure this day goes on without a hitch or stress to the couple and their family.

With the education and experience that most wedding planners have, they can pull off the perfect day and can almost guarantee that nothing goes wrong.

From negotiating the perfect wedding vendor fees to ordering and coordinating times lines, decorations, photographers, a wedding planner is the go-to person of the day. 

What Question Do I ask My Wedding Planner

Hiring a wedding planner doesn’t have to be too difficult. But you do need to hire and find the best wedding planner to plan your big day.

What are some of the questions you might want to ask your wedding planner? 

  • Do you do day-of coordination?
  • Do you have any extra fees or hidden wedding costs?
  • Do you have favorite vendors that you prefer to work with? Will you go outside of that list?
  • How do our weddings differ?
  • How are your weddings the same?
  • What is the biggest wedding you’ve planned? 
  • What types of venues have you planned weddings in?
  • How long have you been in business?
  • How do you approach design?
  • Do you have a portfolio? 
  • Do you have references? 

Here is a list of other things you can expect your wedding planner to do:

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Wedding Schedules and checklists

Don’t forget about the day of the wedding coordinator checklist!

You can’t plan a wedding without knowing exactly what needs to be done and this is when a wedding planner really comes in to help determine your needs. 

Having planned multiple weddings they will be able to sit down with you and make a custom checklist and schedule specific to your big day to ensure all work out seamlessly.

They then ensure the schedule is closely followed and everyone knows where to be on the big day including your other wedding vendors.

Not sure exactly what a wedding planner does?

The best Recommendations

Whether it’s for the flower arrangements, caterer or the venue they will be able to give you some really good recommendations that better yet, fit into your wedding budget.

They are there to help you stick to your goals and help you every step of the way.

Ideally, the recommendations are those from a team of vendors that they have previously worked with.

This team of vendors will work your wedding and ensure all is well planned according to your arrangements. 

You might also like:

5 Reasons to Hire a Destination Wedding Planner

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Vendor Liaisons

Having someone that knows the wedding lingo and how to communicate in the best way possible to the people helping make your big day reality is an invaluable service.

Sometimes it can take several emails, texts and phone calls to set up meetings or to check on progress but they will be able to keep you up-to-date with how everyone is getting on and take the stress out of having to make a million phone calls.

RSVP’s

Do you know when you should be sending out your wedding invitations?

Even something as keeping track of exactly who is coming and how many tables need to be arranged can be a difficult task.

Even a simple task of keeping track of how many meals to be served can be a tedious and exhausting process and passing that over to your wedding planner means that it’s just another thing off your mind.

This means you can get on with your day to day without having to worry too much about your guest count.

Reminders

Remember that schedule and checklist that was made at the beginning of your wedding planning adventure?

Well, your planner will help keep it on track and remind you of anything that needs to be confirmed or arranged before it’s too late.

It will also help in reducing your post-it-note budget too.

Related:

10 Wedding Expenses You Did Not Plan When Preparing Your Budget

10 of the Best destination wedding in the Caribbean

Wedding Day Coordination

With everything organized the only thing that’s left to do is take that walk down the aisle but don’t worry your wedding planner will be there to make sure everything goes smoothly.

You can relax and enjoy this day knowing that your planner has the place settings in place, the caterer ready to go and will be right there to find the best man when it’s time for his speech.

If you need your coordinator to keep an eye on a certain guest, you can bet they will be able to do so!

Whatever additional you require, ensure it is communicated with your planner ahead of time.

To help you better understand the role of wedding coordinator, we have a sample list of they do below. 

Day of wedding coordinator duties:

Here is a sample of what you can expect your wedding planner to do on your wedding day: 

  • Meet vendors and deliveries as well as handle any no-shows.
  • Solving other last-minute crises that may happen.
  • Running the wedding rehearsal.
  • Ensuring that the ceremony and reception are set up to satisfaction.
  • Making sure that the wedding party is on time and well-coordinated.
  • Coordinating the reception timeline.

And much more. 

My wedding planning list is over 15 pages long depending on the type of wedding I am planning. 

You might also enjoy:

How to create a budget for your wedding that works

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How Much Does A Wedding Planner Cost?

A remember, a wedding planner is there to elevate your stress. And as we all know, wedding planning can be extremely stressful. 

They are different services that a wedding planner can offer you in terms of pricing.

I highly recommend allocating at least 15% of your wedding budget for hiring a wedding planner.

Wedding planners definitely all charge different pricing.

Wondering how much a wedding planner will cost you? Here are a few ways wedding planners go about charging for their services: 

  • Flat-fee rates for wedding planning
  • Hourly rares options 
  • Full serviced wedding rates
  • A la Carte Services

What do wedding planners do? Have we thoroughly answered your questions?

Now that we have answered a few basic things on what to expect from your wedding planner, will you be hiring one?

Tell us in the comments below. 

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What Does A Wedding Planner Do? Here is What To Expect!