Whether it’s the wedding venue, band or caterer, some couples are waiting too long to book their favorite wedding vendors. It can be surprising how early you might need to start contacting and securing dates for your big day as some popular venues can have up to 2 years in advance pre-booked and sometimes more, so it’s always a good idea to at least think about looking at your options as early as possible. We going to put a quick wedding checklist you can follow.
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Why should you book your wedding vendors in advance? Not only will booking in advance help relieve the stress of finding a specific vendor nearer to the big day but it will also give you the best chance at saving some money with the room to negotiate. With this in mind, we’ve put together a list of vendors that you should be looking at booking and how early in advance.
Wedding venue and reception location (18 months)
The most important part of your wedding (apart from the bride and groom of course) is where you are actually going to say your I Do’s. Not only is it important in the sense that you need somewhere to host your wedding but depending on costs and availability it will determine exactly what day your wedding will take place.
Think about at least contacting wedding venues 18 months in advance so that you can secure a day and time that suits you both. Keep this in mind when drafting your wedding checklist and determining your Wedding to-do to do list.
Reception band (12 months) – Wedding Checklist
If your heart is set on a live music set for the reception, start looking for a band around 12 months beforehand. Ensure your wedding timeline is well done in order to get your reception band on time. Don’t leave it too long or you will find that all the good bands have been snatched up for other weddings or events.
Booking your wedding vendors in advance, especially the band will also give the band or your choice to learn any songs that you specifically want if they aren’t already in their repertoire.
Caterer (10 months)
Again like with the reception band if you wait too long you will find that all the great caterers have already been booked for other weddings or events. That’s why it is always a good idea to start looking for the right caterer about 12 months before the big day and booking no later than 10 months before. Your wedding checklist should include the caterer no more than 10 months prior to the big day.
With the venue already booked, you can speak to your caterer about what they can do with space and if you have any specific dietary requirements that they need to take into account.
Photographer (9 months)
Really look at your wedding checklist. Do you want the best wedding photographer out there? A great photographer will be able to take your big day and create perfect pictures that you will cherish forever so it’s important to find the right one for you.
A lot of wedding photographers are out there and they each have a unique and personal style and finding the one that works for you best is key to getting the best pictures possible. Start talking with photographers around 10 months before the big day and book no later than 9 months in advance to make sure you get the photographer you want.
Florist (6 months)
The good thing is that most florists are able to handle more than one wedding a day so it’s not as difficult to book the vendor you really want. But, just to make sure you get the perfect florist, book no later than 6 months in advance.
This gives the florist time to arrange to stock the flowers that you really want especially if they are not available at the time of your wedding.
A simple wedding checklist will ensure you get the best wedding flowers.
Cake Baker (5 months)
The wedding cake is a majorly traditional part of any wedding and they can range in design and scale. With the wedding cake being an integral part of many weddings you may find that cake bakers are booked up if you leave it to the last minute.
You want to start sampling some delicious freebies and book your cake baker no later than 5 months before and allow for this in your wedding checklist and timeline.
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